Data Protection


Notice Principles

In accordance with the Personal Data Protection Act 2010 (hereafter ‘the Act’) which became enforceable on 15th November 2013 to regulate the processing of personal data in commercial transactions, Pintu Software Sdn. bhd., existing now and/or at a future date (hereinafter referred to as ‘the Company), is committed to ensure complete compliance with the Act.

This Notice gives you an understanding on how we handle potential employees’ personal data that we collect, process and store in the Company and/or its subsidiaries/associate companies/related companies/entities, whether related or associated existing now or at a future date. This document is also intended to give you, as a data subject, knowledge on how you can control our disclosure of such data.

We are processing your personal data

The company needs to collect and process your personal data to which you are/may be a party to, in order to generally offer your employment with us (in the event you are a candidate applying for employment with us).

Your personal data that we collect and process, include but are not restricted to:-

Name, identification number (NRIC), passport number, Statutory information Income Tax /EPF/ SOCSO numbers, address, contact numbers, gender, date of birth, family information, education, personal email address, photo, nationality, languages, hobbies and interest, previous employers data, salary, bank account numbers and vehicles information.

Sensitive Personal Data

Some of the personal data that we collect and process may include what is defined as ‘sensitive personal data’ under the Act and these include, but are not restricted to:- Race, Religion, Health, Political opinion, Records of criminal offence.

How do we use your data

The Company will be using your personal data to discharge its obligations as your potential employer / potential employer. Specifically, the purpose for which your personal data may be used and further processed includes, but not restricted to, the following:-

For the assessment of your job application with the Company

  • For administration purposes related to employment.

  • For the purpose of complying with the statutory laws and requirements of governmental bodies and other related parties.

  • For the purposes of our corporate governance.

  • For the provision of personal data to authorized parties as may be requested by the employee.

And for all other purposes in relation to or incidental to performing the employment contract.

How is your data collected

Most, if not all, of your personal data was obtained from you, either from the following sources or from any other information you provided:-

  • Resume

  • Application form

  • Personal particulars form

  • Related certificates

In some instances, your personal data may have been obtained from external sources including, but not restricted to the following:

  • Reference Checks / Verification Source (personal or private);

  • Third party service providers and any other future third parties in relation or incidental to the above.

Your rights

You may request access to and request correction of your personal data. In order to exercise your rights, you will have to submit the Request for Access/Update of Personal Data Form. You can obtain a copy of this Form from Human Resource Department, Pintu Software Sdn. Bhd.

Email address : [email protected]

Limiting the processing of personal data

Although, as stated above, we only process your personal data for purposes related to performing a contract of employment, in the event your personal data is being processed for other purposes (with your consent), you have a right to request us to stop such processing. You may exercise this right by contacting the Human Resource Department, Pintu Software Sdn Bhd. This right extends to stopping the processing of your personal data which relates to the personal data of other persons.

Provision of information

As a job applicant, you have the right to decide what information that you wish to provide. However, please be informed that all the information that we request for, as stated above, are mandatory information for us. If you choose not to provide and/or fail to supply us with such personal data (and/or decide not to give us consent to process your personal data, including explicit consent for sensitive personal data), we will not be able to offer you employment with the Company (in the event you are a candidate applying for employment with us).

Accordingly, if you decide not to provide the mandatory information to us, it may necessarily mean that an offer of employment will not be made. The Company reserves the right to review and/or amend this Notice from time to time and will communicate such changes along with the updated Policy on the Company’s website, and/or other appropriate communication means as may be determined by the Company. Nothing in this Notice shall limit the rights of the Company and employees under the Personal Data Protection Act 2010.